1206 Governance Policy Review - 26 June 2012

5 responses

Summary 

Your Name

KazChickyAngieLisa Tuwhangai

Introduction

The Governance Policy emphasises strategic leadership rather than administrative detail, makes a clear distinction between governance and staff roles, concentrates on the future rather than the past or present and is pro-active rather than reactive.

Not Okay

Okay

All elected, appointed and co-opted trustees, whether they are parent, staff or student representatives, come to the board entrusted to ensure effective governance despite the different perspectives they bring to board discussions.

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Okay

Individuals are neither advocates nor delegates with sectional interests but work for positive outcomes for all concerned.

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Okay

Comment: Introduction Section

Board Roles and Responsibilities

The Board's key areas of contribution are to:

Set, and as needed, modify, the Vision, Values and Mission

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Okay

Ensure that there is a sensible and feasible Strategic Plan

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Okay

Approve and monitor the Annual Plan

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Okay

Monitor and evaluate student learning outcomes

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Okay

Develop and review the Governance Policy and the Board Operations Policy

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Okay

Appoint, assess the performance of and nurture the principal

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Okay

Act as good employers

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Okay

Provide financial stewardship

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Okay

Approve major policies and programme initiatives

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Okay

Build a broad base of community support

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Okay

Exercise governance in a way that fulfils the intent of the Treaty of Waitangi by valuing and reflecting New Zealand’s dual cultural heritage

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Okay

Comment: Boards Roles and Responsibilities

Trustees' Code of Ethics

The board is committed to ethical conduct in all areas of its responsibilities and authority. Trustees shall:

Ensure the needs of all students and their achievement is paramount

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Okay

Be loyal to the organisation and its mission

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Okay

Respect the integrity of the principal and staff

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Okay

Observe the confidentiality of non-public information acquired in their roles as trustees and not disclose to any other persons such information that might be harmful to the school

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Okay

Be diligent and attend board meetings prepared for full and appropriate participation

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Okay

Ensure that individual trustees do not act independently of the board’s decisions

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Okay

Speak with one voice through the board’s adopted policies and ensure that any disagreements with the board’s stance are resolved within the board

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Okay

Avoid any conflicts of interest with respect to their fiduciary responsibility

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Okay

Recognise the lack of authority in any individual trustee or subgroup of the board in any interaction with the principal or staff

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Okay

Recognise that only the chairperson can speak for the board

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Okay

Continually self-monitor their individual performance as trustees against the Governance Policy and participate in the annual Board Review

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Okay

Comment: Trustees' Code of Ethics

Recognize the lack of authority...etc - can this be explained in more detail please

Chairperson’s Role

The chairperson is the leader of the board and carries overall responsibility for the integrity of the board’s processes. The role involves the following responsibilities:

Spokesperson for the board on strategic leadership matters

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Okay

Establish and maintain an ongoing working relationship with the principal

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Okay

Build an effective team

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Okay

Ensure that the principal’s Performance Agreement and Appraisal are completed on an annual basis

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Okay

Protected Disclosure Officer

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Okay

Receive correspondence addressed to the board and direct all correspondence that does not relate to the board’s strategic leadership role to the principal

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Okay

Chair meetings

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Okay

Ensure that meeting discussion content is only concerned with issues that relate to the board’s strategic leadership role

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Okay

Ensure that deliberation is fair, orderly, thorough, limited to time and kept to the point

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Okay

Comment: Chairperson's Role

Board Meetings

Agenda

Meetings will be based on the Annual Agenda

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Okay

Copies of the agenda of the open session, and associated reports, will be forwarded to board members, and be available from the school office, at least two working days before the meeting

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Okay

Meeting Procedures

Regular meetings will commence at 5:30pm and conclude by 7:45pm

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Okay

A resolution for an extension of time not exceeding half an hour may be moved

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Okay

Any business remaining on the agenda at the conclusion of the meeting will be transferred to the following meeting

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Okay

All resolutions and amendments moved in debate must be seconded unless moved by the chairperson

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Okay

Resolutions and amendments once proposed and accepted may not be withdrawn without the consent of the meeting

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Okay

No further amendments may be accepted until the first one is disposed of

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Okay

The mover of a resolution has the right of reply

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Okay

A matter already discussed may not be reintroduced at the same meeting in any guise or by way of an amendment

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Okay

The order of the agenda may be varied by board resolution

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Okay

The minutes will only record the resolutions of the board, and reports and other documents adopted by the board

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Okay

The minutes will be distributed prior to the following meeting

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Okay

Copies of the minutes will be available to the public from the school office

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Okay

These meeting procedures may be suspended by board resolution

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Okay

A special meeting may be called by delivery of a notice to the chairperson signed by at least one third of the trustees

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Okay

Comment: Meeting Procedures

Website for meeting minutes etc

Meeting Agenda

A typical agenda will be as follows, times are approximate guidelines only

1. Administration Matters 5 mins - (1) Apologies (2) Confirmation of minutes

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Okay

2. Board Correspondence 5-15 mins

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Okay

3. Financial Report 5-15 mins - Presentation and analysis of the financial accounts

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Okay

4. Policy Report or Curriculum Report (see Annual Agenda) 5-15 mins

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Okay

5. Strategic Goals (see Annual Agenda) 30-60 mins - Ongoing summary of progress to date - principal to report Board discussion

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Okay

6. Special issues (see Annual Agenda) 30-60 mins

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Okay

7. Meeting Closure 5-15 mins - (1) Comments on meeting procedures and outcomes (2) Preparation for next meeting

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Okay

Comment: Meeting Agenda

We don't really do No. 7? 5 and 6 are probably covered in less time that allocated

Board Committees

The board may set up committees to help carry out its responsibilities (e.g. staff appointments, discipline).

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Okay

Board Committees:

Are to be used sparingly

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Okay

May use non-trustees as sources of advice but only trustees can be part of the decision making process

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Okay

Assist the board chiefly by preparing policy alternatives and implications for board deliberation

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Okay

Will have terms of reference that contain information about the following: Purpose, Committee members, Duties and responsibilities, Reporting procedures/schedule, Budget (if necessary)

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Okay

Comment: Board Committees

Board Review

(This survey will form the basis of the Board review)

Each trustee will annually evaluate their own contribution to the board and their individual effectiveness. The basis of this review shall be the Governance Policy.

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Okay

The board chairperson will annually evaluate his/her effectiveness and performance in discussion with individual trustees and the principal.

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Okay

The chairperson will co-ordinate an annual review of the effectiveness of the board of trustees and provide a report to the board on the outcomes. The review will be based on the Strategic Plan and the Governance Policy.

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Okay

Comment: Board Review

Don't think we do this?

General Comment

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