1006 Governance Policy Review Part 2

Meetings will be based on the Annual Agenda

Copies of the agenda of the open session, and associated reports, will be forwarded to board members, and be available from the school office, at least two working days before the meeting

Regular meetings will commence at 5:30pm and conclude by 7:45pm

A resolution for an extension of time not exceeding half an hour may be moved

Any business remaining on the agenda at the conclusion of the meeting will be transferred to the following meeting

All resolutions and amendments moved in debate must be seconded unless moved by the chairperson

Resolutions and amendments once proposed and accepted may not be withdrawn without the consent of the meeting

No further amendments may be accepted until the first one is disposed of

The mover of a resolution has the right of reply

A matter already discussed may not be reintroduced at the same meeting in any guise or by way of an amendment

The order of the agenda may be varied by board resolution

The minutes will only record the resolutions of the board, and reports and other documents adopted by the board

The minutes will be distributed prior to the following meeting

Copies of the minutes will be available to the public from the school office

These meeting procedures may be suspended by board resolution

A special meeting may be called by delivery of a notice to the chairperson signed by at least one third of the trustees

1. Administration Matters 5 mins - (1) Apologies (2) Confirmation of minutes

2. Board Correspondence 5-15 mins

3. Financial Report 5-15 mins - Presentation and analysis of the financial accounts

4. Policy Report or Curriculum Report (see Annual Agenda) 5-15 mins

5. Strategic Goals (see Annual Agenda) 30-60 mins - Ongoing summary of progress to date - principal to report Board discussion

6. Special issues (see Annual Agenda) 30-60 mins

7. Meeting Closure 5-15 mins - (1) Comments on meeting procedures and outcomes (2) Preparation for next meeting

The board may set up committees to help carry out its responsibilities (e.g. staff appointments, discipline).

Are to be used sparingly

May use non-trustees as sources of advice but only trustees can be part of the decision making process

Assist the board chiefly by preparing policy alternatives and implications for board deliberation

Will have terms of reference that contain information about the following: Purpose, Committee members, Duties and responsibilities, Reporting procedures/schedule, Budget (if necessary)

Each trustee will annually evaluate their own contribution to the board and their individual effectiveness. The basis of this review shall be the Governance Policy.

The board chairperson will annually evaluate his/her effectiveness and performance in discussion with individual trustees and the principal.

The chairperson will co-ordinate an annual review of the effectiveness of the board of trustees and provide a report to the board on the outcomes. The review will be based on the Strategic Plan and the Governance Policy.