Delegations to the Principal
The principal shall not cause or allow any practice, activity or decision that is unethical, unlawful, and imprudent or which violates the school charter or expressed values or commonly held professional ethic.
The key areas are:
Meet the requirements of the principal’s Professional Standards
Implement the Strategic Plan and give priority to the school’s Annual Goals
Manage the school effectively on a day-to-day basis within the law and in line with the Governance Policy and the Board Operations Policy
Use resources efficiently
Put good employer policies into effect
Oversee staff appraisals and staff professional development
Hire, deploy and terminate relieving and auxiliary staff
Hire, deploy and terminate permanent and fixed term staff in consultation with the board chair
Preserve assets (financial and property)
Communicate with the community on operational matters
Keep the board informed of information important to its role
Report to the board on compliance with the Board Operations Policy
In consultation with the chairperson, receive and deal appropriately with board correspondence
Ensure that the board Agenda and Minutes are completed and filed appropriately, and available as outlined in the Board Meetings section of the Governance Policy
Act as Protected Disclosures Officer
Act as the Privacy Officer
Only decisions made by or specifically authorised by the board at a board meeting are binding on the principal. Decisions or instructions of individual board members are not binding on the principal.
The relationship is one of trust and support. Both parties work to ensure ‘no-surprises”.
The principal is not restricted from using the expert knowledge of individual board members acting as volunteers.
Principal’s Performance Appraisal
The principal’s performance is monitored against the strategic plan, professional standards and board Operations Policy.
There will be an agreed time established when the board chairperson (or designated person) and the principal meet to carry out formal appraisal based on agreed criteria. The format and process for this meeting will be negotiated and agreed upon by the board chairperson (or designated person) and the principal.
The Board will receive a summary report once a year at a board meeting that has excluded the public.
In the event the board determines that policy violations have occurred and judges the degree and seriousness of the violations to warrant initiating a disciplinary process, the board shall seek advice and follow due process.
Principal's Professional Expenses
A budget for professional expenses and for professional development will be established annually. These expenses may include continuing education, books and periodicals, and attendance at professional conferences.
Reporting to the Board
The principal reports to the board as a whole and keeps it informed of the true and accurate position of the outcomes of programmes and services, the financial position, and all matters having real or potential legal considerations for the school. Thus the board is supported in its strategic decision-making and risk management.
Therefore, the principal may not fail to:
Inform the board of significant trends, implications of board decisions, issues arising from policy matters or changes in the basic assumptions upon which the board's strategic goals are based
Submit the monitoring data required in a timely, accurate and understandable fashion
Report and explain financial variance of 10% against budget
Present information in a suitable form – not too complex or lengthy
Inform the board when, for any reason, there is non-compliance with the board policy
Recommend changes in board policy when the need for them becomes known
Limit public statements about the official position of the board on controversial social, political, and/or educational issues to what the board has formally adopted as positions of record
Delivery of the curriculum shall foster student achievement. Therefore the principal may not fail to:
Ensure opportunities for success in all essential learning areas and skill areas of the New Zealand curriculum
Report on progress and achievement of students
Identify students at risk of not achieving and students who are gifted and talented and implement teaching and learning strategies to address needs.
Consult with the Maori community about the policies/plans for improving the achievement of Maori students
The board delegates responsibility to the principal all matters relating to the management of staff. Therefore the principal may not fail to:
Ensure that personnel policies and procedures comply with current employment legislation
Ensure that staff are managed in a sound, fair, and respectful manner in accordance with the terms of their current employment agreements
Ensure that all employees’ rights to personal dignity, safety and access to an approved and fair internal grievance process are maintained
Take reasonable steps to protect staff from unsafe or unhealthy working conditions
Ensure that all required staff are registered or have a current Limited Authority to Teach
Ensure that all teachers engage in the Professional Growth Cycle
Provide a smoke free environment
Provide Protected Disclosure protection
Budgeting shall not fail to reflect the school’s strategic results, risk financial jeopardy nor fail to show a generally acceptable level of foresight. Thus financial processes must:
Reflect the results sought by the school
Reflect the priorities as established by the board
Comply with the requirement for a balanced budget
Ensure adequate working capital
Demonstrate an appropriate degree of conservatism in all estimates
The financial viability of the organisation must be protected at all times. Therefore, the principal shall not:
Incur unauthorised debt
Violate generally accepted accounting practices or principles
Use tagged funds for purposes other than those approved
Spend more funds than have been allocated in the fiscal year
Fail to ensure all money owed to the school is collected in a timely manner
Fail to make timely payment to staff and other creditors
Sell or purchase unauthorised property
Fail to ensure that all relevant government returns are completed on time
Fail to ensure that no one person has complete authority over the school’s financial transactions
Make any purchases or financial commitment of over $1,000 without obtaining competitive process and quality information
Make any purchases or financial commitment of over $1,000 without an adequate review of ongoing cost, value and reliability
Assets may not be unprotected, inadequately maintained or unnecessarily risked. Accordingly, the principal may not:
Fail to insure assets
Allow unauthorised personnel to handle funds or school property
Subject plant and equipment to improper wear and tear or insufficient maintenance or inappropriate use
Fail to protect intellectual property, information and files from loss or significant damage or unauthorised access or duplication
Receive, process or disburse funds under controls that are insufficient to meet the auditor’s standards
Invest or hold operating capital in insecure accounts, or in non-interest bearing accounts except where necessary to facilitate ease in operational transactions
Health and Safety
Students and staff shall have a safe physical and emotional learning environment. Therefore, the principal shall not fail to:
Take all reasonable steps to protect students, staff and visitors to the school from unsafe or unhealthy conditions
Ensure there is zero tolerance to bullying
Ensure there are effective processes in place for dealing with bullying
Ensure that the school complies with the provisions of the Health and Safety at Work Act 2015.
Provide a smoke free environment
Ensure a risk analysis management system (RAMS) is carried out where and when appropriate
Seek approval for all overnight stays/camps attesting first to their compliance with the Risk Analysis Management requirement above
Consult with the community every two years regarding the health programme being delivered to students
Provide privacy of personal documentation held at the school
Advise the board chair of any emergency situations as soon as possible
The principal will not fail to ensure that:
School procedures meet the legislative statutes and regulations as set down in the appropriate Acts, Ministry of Education circulars and the Education Gazette