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Policy Reports - Carver (2006)

In a clear sequence and as briefly as possible, the CEO [the Principal]

(1) repeats the words of the relevant subsection of board policy (for board members’ convenience), 

(2) gives the board his or her interpretation along with the reason the board should find it reasonable, then
(3) cites data to verify that the interpretation has been fulfilled. 

Omitting any one of these components makes it difficult or impossible for board members to know whether a reasonable interpretation of board expectations has been met. Obviously, this kind of criterion-specific, data-based reporting is vastly different from the typical submission of standardized reports.

Carver, J. (2006), Boards that make a difference: A new design for leadership in nonprofit and public organizations. San Francisco: Jossey Bass. Page 166.