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Operations Policy

Delegations to the Principal

The principal shall not cause or allow any practice, activity or decision that is unethical, unlawful, and imprudent or which violates the school charter or expressed values or commonly held professional ethic.

The key areas are:
  • Meet the requirements of the principal’s Professional Standards
  • Implement the Strategic Plan and give priority to the school’s Annual Goals
  • Manage the school effectively on a day-to-day basis within the law and in line with the Governance Policy and the Board Operations Policy
  • Use resources efficiently
  • Put good employer policies into effect
  • Oversee staff appraisals and staff professional development
  • Hire, deploy and terminate relieving and auxiliary staff
  • Hire, deploy and terminate permanent and fixed term staff in consultation with the board chair
  • Preserve assets (financial and property)
  • Communicate with the community on operational matters
  • Keep the board informed of information important to its role
  • Report to the board on compliance with the Board Operations Policy
  • In consultation with the chairperson, receive and deal appropriately with board correspondence
  • Ensure that the board Agenda and Minutes are completed and filed appropriately, and available as outlined in the Board Meetings section of the Governance Policy
  • Act as Protected Disclosures Officer
  • Act as the Privacy Officer
Only decisions made by or specifically authorised by the board at a board meeting are binding on the principal. Decisions or instructions of individual board members are not binding on the principal.

The relationship is one of trust and support. Both parties work to ensure ‘no-surprises”.

The principal is not restricted from using the expert knowledge of individual board members acting as volunteers.

Principal’s Performance Appraisal

The principal’s performance is monitored against the strategic plan, professional standards and board Operations Policy.

There will be an agreed time established when the board chairperson (or designated person) and the principal meet to carry out formal appraisal based on agreed criteria. The format and process for this meeting will be negotiated and agreed upon by the board chairperson (or designated person) and the principal.

The Board will receive a summary report once a year at a board meeting that has excluded the public.

Disciplinary Process

In the event the board determines that policy violations have occurred and judges the degree and seriousness of the violations to warrant initiating a disciplinary process, the board shall seek advice and follow due process.

Principal's Professional Expenses

A budget for professional expenses and for professional development will be established annually. These expenses may include continuing education, books and periodicals, and attendance at professional conferences.

Reporting to the Board

The principal reports to the board as a whole and keeps it informed of the true and accurate position of the outcomes of programmes and services, the financial position, and all matters having real or potential legal considerations for the school. Thus the board is supported in its strategic decision-making and risk management.

Therefore, the principal may not fail to:
  • Inform the board of significant trends, implications of board decisions, issues arising from policy matters or changes in the basic assumptions upon which the board's strategic goals are based
  • Submit the monitoring data required in a timely, accurate and understandable fashion
  • Report and explain financial variance of 10% against budget
  • Present information in a suitable form – not too complex or lengthy
  • Inform the board when, for any reason, there is non-compliance with the board policy
  • Recommend changes in board policy when the need for them becomes known
  • Limit public statements about the official position of the board on controversial social, political, and/or educational issues to what the board has formally adopted as positions of record

Curriculum Delivery

Delivery of the curriculum shall foster student achievement. Therefore the principal may not fail to:
  • Ensure opportunities for success in all essential learning areas and skill areas of the New Zealand curriculum
  • Give priority to literacy and numeracy
  • Report on progress and achievement of students
  • Identify students at risk of not achieving and students who are gifted and talented and implement teaching and learning strategies to address needs.
  • Consult with the Maori community about the policies/plans for improving the achievement of Maori students

Personnel

The board delegates responsibility to the principal all matters relating to the management of staff. Therefore the principal may not fail to:
  • Ensure that personnel policies and procedures comply with current employment legislation
  • Ensure that staff are managed in a sound, fair, and respectful manner in accordance with the terms of their current employment agreements
  • Ensure that all employees’ rights to personal dignity, safety and access to an approved and fair internal grievance process are maintained
  • Take reasonable steps to protect staff from unsafe or unhealthy working conditions
  • Ensure that all required staff are registered or have a current Limited Authority to Teach
  • Ensure that all staff have an annual performance appraisal
  • Provide a smoke free environment
  • Provide Protected Disclosure protection

Financial Planning

Budgeting shall not fail to reflect the school’s strategic results, risk financial jeopardy nor fail to show a generally acceptable level of foresight. Thus financial processes must:
  • Reflect the results sought by the school
  • Reflect the priorities as established by the board
  • Comply with the requirement for a balanced budget
  • Ensure adequate working capital
  • Demonstrate an appropriate degree of conservatism in all estimates

Financial Condition

The financial viability of the organisation must be protected at all times. Therefore, the principal shall not:
  • Incur unauthorised debt
  • Violate generally accepted accounting practices or principles
  • Use tagged funds for purposes other than those approved
  • Spend more funds than have been allocated in the fiscal year
  • Fail to ensure all money owed to the school is collected in a timely manner
  • Fail to make timely payment to staff and other creditors
  • Sell or purchase unauthorised property
  • Fail to ensure that all relevant government returns are completed on time
  • Fail to ensure that no one person has complete authority over the school’s financial transactions
  • Make any purchases or financial commitment of over $1,000 without obtaining competitive process and quality information
  • Make any purchases or financial commitment of over $1,000 without an adequate review of ongoing cost, value and reliability

Asset Management

Assets may not be unprotected, inadequately maintained or unnecessarily risked. Accordingly, the principal may not:
  • Fail to insure assets
  • Allow unauthorised personnel to handle funds or school property
  • Subject plant and equipment to improper wear and tear or insufficient maintenance or inappropriate use
  • Fail to protect intellectual property, information and files from loss or significant damage or unauthorised access or duplication
  • Receive, process or disburse funds under controls that are insufficient to meet the auditor’s standards
  • Invest or hold operating capital in insecure accounts, or in non-interest bearing accounts except where necessary to facilitate ease in operational transactions

Health and Safety

Amended April 2016

Students and staff shall have a safe physical and emotional learning environment. Therefore, the principal shall not fail to:


Legal Responsibilities

The principal will not fail to ensure that:
  • School procedures meet the legislative statutes and regulations as set down in the appropriate Acts, Ministry of Education circulars and the Education Gazette