Home‎ > ‎Governance‎ > ‎Board Meetings‎ > ‎Reports‎ > ‎Governance Policy Review‎ > ‎

1206 Governance Policy Review - 26 June 2012

5 responses
Summary 
Your Name
KazChickyAngieLisa Tuwhangai

Introduction

The Governance Policy emphasises strategic leadership rather than administrative detail, makes a clear distinction between governance and staff roles, concentrates on the future rather than the past or present and is pro-active rather than reactive.
Not Okay
Okay
1 -
Not Okay
00%
200%
300%
400%
5 -
Okay
5100%
All elected, appointed and co-opted trustees, whether they are parent, staff or student representatives, come to the board entrusted to ensure effective governance despite the different perspectives they bring to board discussions.
Not Okay
Okay
1 -
Not Okay
00%
200%
3120%
400%
5 -
Okay
480%
Individuals are neither advocates nor delegates with sectional interests but work for positive outcomes for all concerned.
Not Okay
Okay
1 -
Not Okay
00%
200%
300%
400%
5 -
Okay
5100%
Comment: Introduction Section

Board Roles and Responsibilities

The Board's key areas of contribution are to:
Set, and as needed, modify, the Vision, Values and Mission
Not Okay
Okay
1 -
Not Okay
00%
200%
300%
4120%
5 -
Okay
480%
Ensure that there is a sensible and feasible Strategic Plan
Not Okay
Okay
1 -
Not Okay
00%
200%
300%
400%
5 -
Okay
5100%
Approve and monitor the Annual Plan
Not Okay
Okay
1 -
Not Okay
00%
200%
300%
400%
5 -
Okay
5100%
Monitor and evaluate student learning outcomes
Not Okay
Okay
1 -
Not Okay
00%
200%
300%
400%
5 -
Okay
5100%
Develop and review the Governance Policy and the Board Operations Policy
Not Okay
Okay
1 -
Not Okay
00%
200%
300%
400%
5 -
Okay
5100%
Appoint, assess the performance of and nurture the principal
Not Okay
Okay
1 -
Not Okay
00%
200%
300%
400%
5 -
Okay
5100%
Act as good employers
Not Okay
Okay
1 -
Not Okay
00%
200%
300%
4120%
5 -
Okay
480%
Provide financial stewardship
Not Okay
Okay
1 -
Not Okay
00%
200%
300%
4120%
5 -
Okay
480%
Approve major policies and programme initiatives
Not Okay
Okay
1 -
Not Okay
00%
200%
300%
400%
5 -
Okay
5100%
Build a broad base of community support
Not Okay
Okay
1 -
Not Okay
00%
200%
300%
400%
5 -
Okay
5100%
Exercise governance in a way that fulfils the intent of the Treaty of Waitangi by valuing and reflecting New Zealand’s dual cultural heritage
Not Okay
Okay
1 -
Not Okay
00%
200%
300%
4120%
5 -
Okay
480%
Comment: Boards Roles and Responsibilities

Trustees' Code of Ethics

The board is committed to ethical conduct in all areas of its responsibilities and authority. Trustees shall:
Ensure the needs of all students and their achievement is paramount
Not Okay
Okay
1 -
Not Okay
00%
200%
300%
400%
5 -
Okay
5100%
Be loyal to the organisation and its mission
Not Okay
Okay
1 -
Not Okay
00%
200%
300%
400%
5 -
Okay
5100%
Respect the integrity of the principal and staff
Not Okay
Okay
1 -
Not Okay
00%
200%
300%
400%
5 -
Okay
5100%
Observe the confidentiality of non-public information acquired in their roles as trustees and not disclose to any other persons such information that might be harmful to the school
Not Okay
Okay
1 -
Not Okay
00%
200%
300%
400%
5 -
Okay
5100%
Be diligent and attend board meetings prepared for full and appropriate participation
Not Okay
Okay
1 -
Not Okay
00%
200%
300%
400%
5 -
Okay
5100%
Ensure that individual trustees do not act independently of the board’s decisions
Not Okay
Okay
1 -
Not Okay
00%
200%
300%
400%
5 -
Okay
5100%
Speak with one voice through the board’s adopted policies and ensure that any disagreements with the board’s stance are resolved within the board
Not Okay
Okay
1 -
Not Okay
00%
200%
300%
400%
5 -
Okay
5100%
Avoid any conflicts of interest with respect to their fiduciary responsibility
Not Okay
Okay
1 -
Not Okay
00%
200%
300%
400%
5 -
Okay
5100%
Recognise the lack of authority in any individual trustee or subgroup of the board in any interaction with the principal or staff
Not Okay
Okay
1 -
Not Okay
00%
200%
300%
4240%
5 -
Okay
360%
Recognise that only the chairperson can speak for the board
Not Okay
Okay
1 -
Not Okay
00%
200%
300%
4120%
5 -
Okay
480%
Continually self-monitor their individual performance as trustees against the Governance Policy and participate in the annual Board Review
Not Okay
Okay
1 -
Not Okay
00%
200%
3120%
400%
5 -
Okay
480%
Comment: Trustees' Code of Ethics
Recognize the lack of authority...etc - can this be explained in more detail please

Chairperson’s Role

The chairperson is the leader of the board and carries overall responsibility for the integrity of the board’s processes. The role involves the following responsibilities:
Spokesperson for the board on strategic leadership matters
Not Okay
Okay
1 -
Not Okay
00%
200%
300%
400%
5 -
Okay
5100%
Establish and maintain an ongoing working relationship with the principal
Not Okay
Okay
1 -
Not Okay
00%
200%
300%
400%
5 -
Okay
5100%
Build an effective team
Not Okay
Okay
1 -
Not Okay
00%
200%
300%
400%
5 -
Okay
5100%
Ensure that the principal’s Performance Agreement and Appraisal are completed on an annual basis
Not Okay
Okay
1 -
Not Okay
00%
200%
300%
400%
5 -
Okay
5100%
Protected Disclosure Officer
Not Okay
Okay
1 -
Not Okay
00%
200%
300%
400%
5 -
Okay
5100%
Receive correspondence addressed to the board and direct all correspondence that does not relate to the board’s strategic leadership role to the principal
Not Okay
Okay
1 -
Not Okay
00%
200%
300%
400%
5 -
Okay
5100%
Chair meetings
Not Okay
Okay
1 -
Not Okay
00%
200%
300%
400%
5 -
Okay
5100%
Ensure that meeting discussion content is only concerned with issues that relate to the board’s strategic leadership role
Not Okay
Okay
1 -
Not Okay
00%
200%
300%
400%
5 -
Okay
5100%
Ensure that deliberation is fair, orderly, thorough, limited to time and kept to the point
Not Okay
Okay
1 -
Not Okay
00%
200%
300%
400%
5 -
Okay
5100%
Comment: Chairperson's Role

Board Meetings

Agenda

Meetings will be based on the Annual Agenda
Not Okay
Okay
1 -
Not Okay
00%
200%
300%
400%
5 -
Okay
5100%
Copies of the agenda of the open session, and associated reports, will be forwarded to board members, and be available from the school office, at least two working days before the meeting
Not Okay
Okay
1 -
Not Okay
00%
200%
300%
400%
5 -
Okay
5100%

Meeting Procedures

Regular meetings will commence at 5:30pm and conclude by 7:45pm
Not Okay
Okay
1 -
Not Okay
00%
200%
300%
4120%
5 -
Okay
480%
A resolution for an extension of time not exceeding half an hour may be moved
Not Okay
Okay
1 -
Not Okay
00%
200%
3120%
400%
5 -
Okay
480%
Any business remaining on the agenda at the conclusion of the meeting will be transferred to the following meeting
Not Okay
Okay
1 -
Not Okay
00%
200%
3120%
400%
5 -
Okay
480%
All resolutions and amendments moved in debate must be seconded unless moved by the chairperson
Not Okay
Okay
1 -
Not Okay
00%
200%
300%
400%
5 -
Okay
5100%
Resolutions and amendments once proposed and accepted may not be withdrawn without the consent of the meeting
Not Okay
Okay
1 -
Not Okay
00%
200%
300%
400%
5 -
Okay
5100%
No further amendments may be accepted until the first one is disposed of
Not Okay
Okay
1 -
Not Okay
00%
200%
300%
400%
5 -
Okay
5100%
The mover of a resolution has the right of reply
Not Okay
Okay
1 -
Not Okay
00%
200%
300%
400%
5 -
Okay
5100%
A matter already discussed may not be reintroduced at the same meeting in any guise or by way of an amendment
Not Okay
Okay
1 -
Not Okay
00%
200%
300%
4120%
5 -
Okay
480%
The order of the agenda may be varied by board resolution
Not Okay
Okay
1 -
Not Okay
00%
200%
300%
4120%
5 -
Okay
480%
The minutes will only record the resolutions of the board, and reports and other documents adopted by the board
Not Okay
Okay
1 -
Not Okay
00%
200%
300%
4120%
5 -
Okay
480%
The minutes will be distributed prior to the following meeting
Not Okay
Okay
1 -
Not Okay
00%
200%
300%
400%
5 -
Okay
5100%
Copies of the minutes will be available to the public from the school office
Not Okay
Okay
1 -
Not Okay
00%
200%
3120%
400%
5 -
Okay
480%
These meeting procedures may be suspended by board resolution
Not Okay
Okay
1 -
Not Okay
00%
200%
3240%
400%
5 -
Okay
360%
A special meeting may be called by delivery of a notice to the chairperson signed by at least one third of the trustees
Not Okay
Okay
1 -
Not Okay
00%
200%
3120%
4120%
5 -
Okay
360%
Comment: Meeting Procedures
Website for meeting minutes etc

Meeting Agenda

A typical agenda will be as follows, times are approximate guidelines only
1. Administration Matters 5 mins - (1) Apologies (2) Confirmation of minutes
Not Okay
Okay
1 -
Not Okay
00%
200%
300%
400%
5 -
Okay
5100%
2. Board Correspondence 5-15 mins
Not Okay
Okay
1 -
Not Okay
00%
200%
300%
400%
5 -
Okay
5100%
3. Financial Report 5-15 mins - Presentation and analysis of the financial accounts
Not Okay
Okay
1 -
Not Okay
00%
200%
300%
400%
5 -
Okay
5100%
4. Policy Report or Curriculum Report (see Annual Agenda) 5-15 mins
Not Okay
Okay
1 -
Not Okay
00%
200%
300%
400%
5 -
Okay
5100%
5. Strategic Goals (see Annual Agenda) 30-60 mins - Ongoing summary of progress to date - principal to report Board discussion
Not Okay
Okay
1 -
Not Okay
00%
200%
300%
4240%
5 -
Okay
360%
6. Special issues (see Annual Agenda) 30-60 mins
Not Okay
Okay
1 -
Not Okay
00%
200%
300%
4240%
5 -
Okay
360%
7. Meeting Closure 5-15 mins - (1) Comments on meeting procedures and outcomes (2) Preparation for next meeting
Not Okay
Okay
1 -
Not Okay
120%
200%
300%
400%
5 -
Okay
480%
Comment: Meeting Agenda
We don't really do No. 7? 5 and 6 are probably covered in less time that allocated

Board Committees

The board may set up committees to help carry out its responsibilities (e.g. staff appointments, discipline).
Not Okay
Okay
1 -
Not Okay
00%
200%
3120%
400%
5 -
Okay
480%
Board Committees:
Are to be used sparingly
Not Okay
Okay
1 -
Not Okay
00%
200%
3120%
400%
5 -
Okay
480%
May use non-trustees as sources of advice but only trustees can be part of the decision making process
Not Okay
Okay
1 -
Not Okay
00%
200%
3120%
400%
5 -
Okay
480%
Assist the board chiefly by preparing policy alternatives and implications for board deliberation
Not Okay
Okay
1 -
Not Okay
00%
200%
3120%
400%
5 -
Okay
480%
Will have terms of reference that contain information about the following: Purpose, Committee members, Duties and responsibilities, Reporting procedures/schedule, Budget (if necessary)
Not Okay
Okay
1 -
Not Okay
00%
200%
300%
400%
5 -
Okay
5100%
Comment: Board Committees

Board Review

(This survey will form the basis of the Board review)
Each trustee will annually evaluate their own contribution to the board and their individual effectiveness. The basis of this review shall be the Governance Policy.
Not Okay
Okay
1 -
Not Okay
120%
200%
300%
400%
5 -
Okay
480%
The board chairperson will annually evaluate his/her effectiveness and performance in discussion with individual trustees and the principal.
Not Okay
Okay
1 -
Not Okay
120%
200%
300%
400%
5 -
Okay
480%
The chairperson will co-ordinate an annual review of the effectiveness of the board of trustees and provide a report to the board on the outcomes. The review will be based on the Strategic Plan and the Governance Policy.
Not Okay
Okay
1 -
Not Okay
120%
200%
3120%
400%
5 -
Okay
360%
Comment: Board Review
Don't think we do this?
General Comment
Number of daily responses