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1711 Minutes - 1 November 2017

11 November  2017

Kaikohe East School Board Minutes


Lisa Tuwhangai, Kelly Pattison, Alicia Tomuri, Chicky Rudkin, Graeme Shaw.

In Attendance: Don Edmonds (Secretary)

Public Excluded

RESOLVED   Alicia/Graeme

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter to be considered while the public is excluded, the reason for passing this resolution in relation to this matter and the specific grounds under sections 48(1)(a), 7(2)(a) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolutions are as follows:

General Subject Matter


Leave application

To protect the privacy of natural persons


RESOLVED    Chicky/Lisa

That the minutes are a true record of the previous meeting.

Matters Arising

Noted that Graeme’s resignation means that there will be a vacancy for a staff trustee. Don to find out how this position will be filled.


RESOLVED    Graeme/Alicia

That the correspondence is approved.

RESOLVED    Lisa/Kelly

That the project to clean and repair the shade structures is approved.

Noted in Discussion

  • Some of the shade structures were wind damaged in the October holidays.

  • There was no budget provision for the expenditure of $ 3,871.00 + GST.

  • Chicky liaised with Chairperson Lisa and Education Services to confirm that we could meet the financial commitment.

Financial Report

RESOLVED    Kelly/Chicky

That the September Financial Statement is received.

Curriculum Review


That the Technology Curriculum Review Report is received.

Strategic Focus

RESOLVED    Lisa/Kelly

That the 2017 Goal Progress Report is received.

RESOLVED    Lisa/Kelly

That the 2017 Strategic Plan Progress Report is received.

Special Topics


RESOLVED     Chicky/Kelly

That Tina Harrison, Michelle Hudson-Stevenson, Claire Edmonds, and Angela Wallis are appointed as permanent teachers.

RESOLVED    Kelly/Graeme

That Alison Davis and Tyme Rata are appointed as teachers fixed term for all of 2018. The reason for the fixed term position is that future roll numbers are uncertain and there maybe insufficient positions available in 2019.

Noted in Discussion

  • The appointments committee selected a short list after studying documents provided by the applicants.

  • The shortlisted applicants were interviewed.


RESOLVED    Graeme/Alicia

That the Term 3 Attendance report is received.

Legal Responsibilities

RESOLVED    Lisa/Kelly

That the Legal Responsibilities Review Update is received.

Relieving Office Administrator

Chicky declared a Conflict of Interest and did not take part in the decision making on this topic.

RESOLVED    Graeme/Lisa

That Bianca Rudkin-Tau fills the role of relieving office administrator as required in the last four weeks of Term 4 2017.

Next Meeting

Wednesday 6 December