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2009 Minutes - 14 September 2020

14 September 2020

Kaikohe East School Board Minutes


Chicky Rudkin, Kaz Chamberlain, Te Rina Toia, Totorewa Rountree, Ruana Gray

In Attendance

Don Edmonds

New Member

RESOLVED   Te Rina/Totorewa

That the board confirms the selection of Ruana Gray to fill the parent representative vacancy created by the resignation of Lisa Tuwhangai.


RESOLVED   Chicky/Kaz

That the minutes are a true record of the previous meeting.


RESOLVED   Ruana/Te Rina

That the correspondence is approved.

Matters Arising

RESOLVED   Kaz/Totorewa

That Kaikohe East School participates in the Free and Healthy School Lunches Programme (Method 2).

Noted in Discussion

Method 2

  • Individual school or kura chooses and works with a local supplier to provide lunches.

  • Ministry run[s] tender process.

  • Ministry pays supplier.

  • Schools manage operational day-to-day relationship[s] with supplier e.g. menu planning, numbers of lunches, delivery times, special dietary requirements etc.

  • Option to use more than one supplier on set days of the week.

  • Lunches likely to start April 2021.

Financial Reports

RESOLVED   Chicky/Te Rina

That the June and July financial reports are received.

Matters Arising

  • Chicky to check on why the income in Code 0150 is under budget.

  • The telephone system was damaged in the recent flood. Replacement will probably cost about $4,000. Chicky is negotiating with insurers to cover this cost.

Policy Review

RESOLVED    Ruana/Totorewa

That the Personnel Policy Review Report is received.

Matters Arising

RESOLVED   Chicky/Te Rina

That bullet point 6 of the Personnel Policy is amended to read: “Ensure that all teachers engage in the Professional Growth Cycle”.

Noted in Discussion

  • The protected disclosure procedure should be explained as a part of the questionnaire in the future.

Curriculum Review

RESOLVED    Kaz/Ruana

That the English Curriculum Review Report is received.

RESOLVED    Totorewa/Chicky

That the Maths Curriculum Review Report is received.

Special Topics

Draft 10 Year Property Plan

RESOLVED    Totorewa/Kaz

That the board delegates to the board chair and principal authority to approve an amended 10 Year Property Plan.

Noted in Discussion

  • There are several errors in the draft plan that need to be resolved before it is approved.

Staffing 2021

RESOLVED    Kaz/TeRina

That the board delegates the appointment of new teachers to a panel consisting of the principal, the board chair, and appropriate senior leaders.

Budget 2021

Noted in discussion

  • There is likely to be a staffing overspend of up to $11,000 in 2020.

  • Priority for next year: Literacy Professional Development (some Ministry funding available).

  • Still awaiting quotes for school house improvements

Next Meeting - 2 November