Home‎ > ‎Governance‎ > ‎Board Meetings‎ > ‎Minutes‎ > ‎2020‎ > ‎

2009 Minutes - 14 September 2020 (UNCONFIRMED

14 September 2020

Kaikohe East School Board Minutes


Chicky Rudkin, Kaz Chamberlain, Te Rina Toia, Totorewa Rountree, Ruana Gray

In Attendance

Don Edmonds

New Member

RESOLVED   Te Rina/Totorewa

That the board confirms the selection of Ruana Gray to fill the parent representative vacancy created by the resignation of Lisa Tuwhangai.


RESOLVED   Chicky/Kaz

That the minutes are a true record of the previous meeting.


RESOLVED   Ruana/Te Rina

That the correspondence is approved.

Matters Arising

RESOLVED   Kaz/Totorewa

That Kaikohe East School participates in the Free and Healthy School Lunches Programme (Method 2).

Noted in Discussion

Method 2

  • Individual school or kura chooses and works with a local supplier to provide lunches.

  • Ministry run[s] tender process.

  • Ministry pays supplier.

  • Schools manage operational day-to-day relationship[s] with supplier e.g. menu planning, numbers of lunches, delivery times, special dietary requirements etc.

  • Option to use more than one supplier on set days of the week.

  • Lunches likely to start April 2021.

Financial Reports

RESOLVED   Chicky/Te Rina

That the June and July financial reports are received.

Matters Arising

  • Chicky to check on why the income in Code 0150 is under budget.

  • The telephone system was damaged in the recent flood. Replacement will probably cost about $4,000. Chicky is negotiating with insurers to cover this cost.

Policy Review

RESOLVED    Ruana/Totorewa

That the Personnel Policy Review Report is received.

Matters Arising

RESOLVED   Chicky/Te Rina

That bullet point 6 of the Personnel Policy is amended to read: “Ensure that all teachers engage in the Professional Growth Cycle”.

Noted in Discussion

  • The protected disclosure procedure should be explained as a part of the questionnaire in the future.

Curriculum Review

RESOLVED    Kaz/Ruana

That the English Curriculum Review Report is received.

RESOLVED    Totorewa/Chicky

That the Maths Curriculum Review Report is received.

Special Topics

Draft 10 Year Property Plan

RESOLVED    Totorewa/Kaz

That the board delegates to the board chair and principal authority to approve an amended 10 Year Property Plan.

Noted in Discussion

  • There are several errors in the draft plan that need to be resolved before it is approved.

Staffing 2021

RESOLVED    Kaz/TeRina

That the board delegates the appointment of new teachers to a panel consisting of the principal, the board chair, and appropriate senior leaders.

Budget 2021

Noted in discussion

  • There is likely to be a staffing overspend of up to $11,000 in 2020.

  • Priority for next year: Literacy Professional Development (some Ministry funding available).

  • Still awaiting quotes for school house improvements

Next Meeting - 2 November