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2006 Minutes - 9 June 2020

9 June 2020

Kaikohe East School Board Minutes


Chicky Rudkin, Kaz Chamberlain, Te Rina Toia

In Attendance

Don Edmonds


RESOLVED    Chicky/Kaz

That the normal board agenda is suspended.

Noted in discussion

  • Due to COVID-19  the 30 March meeting was cancelled and the 11 May meeting postponed.

  • The COVID-19 situation has led to exceptional health and safety challenges and a need for an assurance that these challenges have been met.

COVID-19 Health and Safety Report

RESOLVED    Te Rina/Chicky

That the Special Covid-19 Health and Safety Policy Report is received.

Noted in discussion

  • More than 50% of parent/caregivers contact details turned out to be incorrect

  • School didn’t open in Alert Level 3 mainly because of issues with a number of staff members who were unable to attend. All parents/caregivers were contacted about this.

  • One of the positives was the increased level of communication between teachers and whānau.

Public Excluded

RESOLVED    Kaz/Te Rina    

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter to be considered while the public is excluded, the reason for passing this resolution in relation to this matter and the specific grounds under sections 48(1)(a), 7(2)(a) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General Subject Matter


Principal’s Performance Management

7(2)(a)To protect the privacy of natural persons


RESOLVED    Kaz/Chicky   

That the minutes are a true record of the previous meeting.


RESOLVED    Chicky/Te Rina   

That the  30 March and 9 June Correspondence is approved.

Matters Arising

RESOLVED    Te Rina/Kaz

That the secretary writes to Lisa Tuwhangai thanking her for her service to the school as a board member and board chairperson.

Noted Discussion

  • Lisa was selected as a parent trustee on 6 December 2011.

  • She was elected as chairperson on 9 April 2014, and again each year after that to 2019.

RESOLVED    Kaz/Chicky

That the casual vacancy for a parent trustee be filled by selection.

Noted in Discussion

  • The secretary will arrange for the publication of a newspaper notice to advise the public of this decision, and to further advise that if, within 28 days of the publication, more than 10% or more of the eligible voters request it, a by-election will be held.

  • Unless a by-election is requested by more than 10% of the eligible voters the board will make a selection at its next meeting

Financial Reports

RESOLVED    Te Rina/Chicky   

That the January, February, March and April Financial Reports are received.

Matters Arising

  • Don to check on relievers’ travel funding, the timing of the second living wage increase, and the funding implications of the teacher aide pay equity decision.

Curriculum Review

RESOLVED    Kaz/Te Rina 

That the  The Arts Curriculum Review Report is received.

Policy Review

RESOLVED    Chicky/Kaz

That the Legal Responsibilities Policy Review Report report is received.

Noted in discussion

  • Compliance with the Public Records act is not seen as a priority at this time and will be held over to the next review.

Special Topics

Teacher Registration and Police Vets

RESOLVED    Te Rina/Kaz    

That the Teacher Registration and Police Vets Report is received.

Consultation Plan

RESOLVED    Chicky/Te Rina    

That the Consultation Plan is approved with the addition of Facebook interaction.

Next Meeting 

RESOLVED    Chicky/Kaz

That the next board meeting will be held on 3 Aug. The focus of this meeting will be a Curriculum Policy Review in the context of the COVID-19 environment, and the board agenda for the remainder of 2020.